Data Crow

5  /  168 Reviews
Mar 2, 2023 Last updated


Older Versions

# Change Log

Data Crow 4.7 brings an much better look and feel, new online services ( and and a very much improved handling of item to item relationships.


- software online book, software and movie search.

- Open Library ( online book search. The online search fetches edition information and work information.

- Added a new Look and Feel: FlatLaf Light. This is a more modern Look and Feel which is still actively developed ( This will be the default Look and Feel for Data Crow from now on (for new installations). Find it in Settings Look and Feel Note that on upgrading the system will automatically switch to this skin.


- Now allowing for references to be made to main modules without removing the referenced module from the module menu.


- Now allowing users to alter a module to create a reference to the module itself; allowing for, for example, a field called related software item on a software item.

- Hierarchy view for containers will now show all items per container + the items of children of the selected container.

- Small performance increase for the search.

- Added two new fields to the Book module: translated from & original title

- Small changes to the overall layout; update the module selection bar, removed line around the main menu, increased spacing for many of the components.

- Better spacing of long texts in the quick view.

- Icon size can now be changed: Settings Look and Feel Icon Size. Note that currently all icons as part of the Data Crow data are stored at a size of 16x16. If you change an icon it will be stored at 128*128 (if the original size allows for it) so it can adjust to any selected icon size. The maximum is currently 40*40. All UI elements have been optimized to allow displaying the larger icons.

- Selecting clear for the online search will now only clear the results, not the search terms.

- Look and Feel: removed CDE/Motif and Windows Classic - outdated.


- Errors for Data Crow client in case the server was not responding when logging on.

- Filtering on references didn't work (sometimes).

- Module disappears completely when a reference field is added referencing itself (reference field on software pointing to software).

- The log window (CTRL+L) did not show latest entries.

- The server edition sometimes gave errors on saving new items.

- Ratings for online search were incorrect.

- Errors when retrieving back covers when performing an online searching using The Movie Database.

- Fixed an issue with the module selection buttons where for some skins the selection color overflowed.

- Luna was shown twice as a Look and Feel in the drop-down.

- Aligned the quick view bottom with the other screen elements.

- Incorrect text margins in various text and tag fields - all have been optimized to work best with the newly introduced Look and Feel.


Data Crow is a free, open-source media cataloger and organizer, a multi-purpose tool that helps you to manage a massive amount of data in a single place.

It is powered by an intuitive, customizable user interface and has an impressive amount of features (see below). Although the program comes with a few, standard modules that allow you to organize your books, contacts, containers, images, media, music albums, software, users, there is no limit regarding the number of modules. Advanced users can create their module such as the one listed on the official homepage for "stamps": there is documentation available for those who wish to create their own module. The software is written in Java programming language by Robert Jan van der Waals (the author), and it works on Microsoft Windows®, Mac OS X®, and Linux.

Trademark Note 1: Microsoft®, Windows®, and other product names are either registered trademarks or trademarks of Microsoft Corporation in the United States or other countries.

Trademark Note 2: Mac and OS X are trademarks of Apple Inc., registered in the U.S. and other countries.


- cross-platform including a portable version

- completely customizable software

- excellent cataloger/organizer for movies, audio, software, books, photos, stamps, etc.

- documentation for creation/export of new modules

- loan administration feature

- retrieve online info from well-known services such as IMDB, Amazon, MusicBrainz, and others

- import data from popular multimedia formats: AVI, XVID, MP3, DIVX, MP4, OGG, PNG, JPG, and others

- advanced reporting available in PDF and HTML

- support for multiple languages such as English, Spanish, German, French, Italian and Dutch

- clean app: no adware, spyware, bundles or anything like that

Data Crow Review

Setup: Before attempting to install Data Crow, make sure that Java is installed; otherwise the installation will not continue (you will notice an error message: "Java Runtime Environment not found"). Please note that a portable version is also available.

Configuration: As soon as you install and start Data Crow, the "Tool Select Wizard" window will appear with the following message: "Data Crow is divided in modules, such as the software and movie module. Each module has specific tools, such as the online search, that can be used. In this step, you have to select the module for which you would like to use a tool."

A second window will show you how to add or create a new item. The "Tool Select Wizard" prompt window is enabled by default and will appear each time you open the software interface. However, you can easily disable this by unchecking the "Run on Startup" box.

Using Data Crow: When you open the program for the first time, you might feel a little intimidated by its rich user interface. There's a ton of options, and you quickly realize that customization is indeed one of its strongest points.

Play with it: As dumb as it sounds, each time I try a complex tool such as this one, I always try to use almost everything. For instance, what I did was to try the "default" modules by adding a new item to each module, tested the "Find and replace" filter, browse the "Settings" section, used the "Create a report" option, used the "Backup and Restore" function, tried the "Online Search" using IMDB and so on.

If you get stuck, feel intimidated or want to learn more, try the "Help" section (or press F1 from its interface) and you should be able to find a crystal clear answer. The help section is one of the best structured I have ever seen so, kudos for it!

When you get more familiar with the program, feel free to use it as your permanent cataloger/organizer, but please note that is extremely important to learn how to back up your data (just in case that something terrible happens - you don't want to lose your collection). There is a "Backup and Restore" feature in the "Tools" section so make sure that you use it regularly.

Just a few thoughts: I went online and searched for other people's opinions. Some people say that there's a small disadvantage (nothing major) because the program is developed in Java but hey, Java is almost everywhere and the program, at least on my laptop runs like a charm. When I used the online search feature, the program "downloaded" the data from IMDB a little slow but this is probably related to my Internet Connection or the IMDB servers which perhaps has a limit on the number of queries.

I also noticed an interesting comment saying that we manage our stuff using all kind of tools such as iTunes, Calibre, Ant Movie Catalog and so on. Data Crow doesn't have all the features found on other apps, but this has nothing to do with the current program capabilities.

My personal opinion is that the program was designed to help people gather their data in one place and quit using a separated movie, audio or book manager. Probably a good idea would be to allow the program to launch other 3rd party apps such as an audio/multimedia player when someone is browsing his (module) collection.

Conclusion: I love the program, and it was fun to play with and learn more about it. The concept is unique and offers one of the best solutions for those who enjoy the idea of creating an extensive database that can be accessed from a single place. If this software is useful for you, please consider a donation to the author for his excellent work and also for keeping Data Crow free and clean!

Found this software useful? Please consider a donation to the author.