Data Crow

5  /  185 Reviews
Aug 22, 2023 Last updated


Older Versions

# Change Log


- Attachments can now be added to items. These documents are stored within the Data Crow data set in a compressed format (zip). All main modules allow for attachments to be added.

- Added drag and drop support for pictures (from file and directly from web pages) and attachments.

- New Russian translations has been added (not finalized) - major thanks to Ilya Sigidin.

- Portuguese translation has been revamped - major thanks to Pedro Albuquerque.


- On upgrade, Data Crow will convert all images to a standard format (JPEG). This is to reduce storage size and improve performance. Additionally a maximum resolution will be maintained: 3840 * 2160.

- Data Crow will no longer close windows or exit when pressing the escape key. This has been changed to CTRL/COMMAND+ESC.

- Create multiple now allows for rows to be deleted.

- Create multiple will only show one message when multiple items could not be saved.

- Update All will now process all items and show a combined message on failures (due to constraints) rather then individual messages.

- Filter dialog will keep the selected field and operator when adding entries.

- Extended the image formats supported by Data Crow, including webp.

- Online search will now store images to the temporary folder instead of keeping the images completely in memory.

- Related items are now shown in the quick view as well


- Incorrect alignment of the filter label on the related items tab.

- Update all dialog; could not create new reference using the icon for the reference / references field.

- Create multiple items dialog; sometimes, for custom modules, no fields are displayed. Now, all enabled and editable fields are displayed.

- Item form settings; sometimes it does not show any fields available for assignment.

- UI scaling session can get lost when switching between user folders.

- Filter dialog shows value field for is filled / is empty operator when switching between fields.

- OpenLibrary search: edition data mix up (sometimes) causing incorrect results

- OpenLibrary search: language not imported when searching on ISBN

- OpenLibrary search: ISBN10 and ISBN13 should always be filled but are sometimes blank

- Several (potential and very real) memory leaks have been fixed

- When server and client run in different languages issues could occur with the data filters

- Missing Line Breaks in Quick View Pane

- Client - Server: on saving an item where there are data issues, such an item not being unique, the item form is closed instead of kept open

- Client - Server: update all dialog won't open

- Image importer parses incorrect resolution for image

- File browser: file type description too long for field (too many extension / file types supported). Abbreviated the filter description.

- Table view: tracks are not shown for music albums

- Templates: sometimes template could not be selected when creating an item

- Templates: not checked if template name is filled

- Image preview did not work for all image types - it now shows previews for all supported image types (webp, jpeg, etc.)

- Restore closes the application after successful finish without any message

- The file import task bar is incorrect when going over 100 files

- Templates cannot be edited in the server edition


Data Crow is a free, open-source media cataloger and organizer, a multi-purpose tool that helps you to manage a massive amount of data in a single place.

It is powered by an intuitive, customizable user interface and has an impressive amount of features (see below). Although the program comes with a few, standard modules that allow you to organize your books, contacts, containers, images, media, music albums, software, users, there is no limit regarding the number of modules. Advanced users can create their module such as the one listed on the official homepage for "stamps": there is documentation available for those who wish to create their own module. The software is written in Java programming language by Robert Jan van der Waals (the author), and it works on Microsoft Windows®, Mac OS X®, and Linux.

Trademark Note 1: Microsoft®, Windows®, and other product names are either registered trademarks or trademarks of Microsoft Corporation in the United States or other countries.

Trademark Note 2: Mac and OS X are trademarks of Apple Inc., registered in the U.S. and other countries.


- cross-platform including a portable version

- completely customizable software

- excellent cataloger/organizer for movies, audio, software, books, photos, stamps, etc.

- documentation for creation/export of new modules

- loan administration feature

- retrieve online info from well-known services such as IMDB, Amazon, MusicBrainz, and others

- import data from popular multimedia formats: AVI, XVID, MP3, DIVX, MP4, OGG, PNG, JPG, and others

- advanced reporting available in PDF and HTML

- support for multiple languages such as English, Spanish, German, French, Italian and Dutch

- clean app: no adware, spyware, bundles or anything like that

Data Crow Review

Setup: Before attempting to install Data Crow, make sure that Java is installed; otherwise the installation will not continue (you will notice an error message: "Java Runtime Environment not found"). Please note that a portable version is also available.

Configuration: As soon as you install and start Data Crow, the "Tool Select Wizard" window will appear with the following message: "Data Crow is divided in modules, such as the software and movie module. Each module has specific tools, such as the online search, that can be used. In this step, you have to select the module for which you would like to use a tool."

A second window will show you how to add or create a new item. The "Tool Select Wizard" prompt window is enabled by default and will appear each time you open the software interface. However, you can easily disable this by unchecking the "Run on Startup" box.

Using Data Crow: When you open the program for the first time, you might feel a little intimidated by its rich user interface. There's a ton of options, and you quickly realize that customization is indeed one of its strongest points.

Play with it: As dumb as it sounds, each time I try a complex tool such as this one, I always try to use almost everything. For instance, what I did was to try the "default" modules by adding a new item to each module, tested the "Find and replace" filter, browse the "Settings" section, used the "Create a report" option, used the "Backup and Restore" function, tried the "Online Search" using IMDB and so on.

If you get stuck, feel intimidated or want to learn more, try the "Help" section (or press F1 from its interface) and you should be able to find a crystal clear answer. The help section is one of the best structured I have ever seen so, kudos for it!

When you get more familiar with the program, feel free to use it as your permanent cataloger/organizer, but please note that is extremely important to learn how to back up your data (just in case that something terrible happens - you don't want to lose your collection). There is a "Backup and Restore" feature in the "Tools" section so make sure that you use it regularly.

Just a few thoughts: I went online and searched for other people's opinions. Some people say that there's a small disadvantage (nothing major) because the program is developed in Java but hey, Java is almost everywhere and the program, at least on my laptop runs like a charm. When I used the online search feature, the program "downloaded" the data from IMDB a little slow but this is probably related to my Internet Connection or the IMDB servers which perhaps has a limit on the number of queries.

I also noticed an interesting comment saying that we manage our stuff using all kind of tools such as iTunes, Calibre, Ant Movie Catalog and so on. Data Crow doesn't have all the features found on other apps, but this has nothing to do with the current program capabilities.

My personal opinion is that the program was designed to help people gather their data in one place and quit using a separated movie, audio or book manager. Probably a good idea would be to allow the program to launch other 3rd party apps such as an audio/multimedia player when someone is browsing his (module) collection.

Conclusion: I love the program, and it was fun to play with and learn more about it. The concept is unique and offers one of the best solutions for those who enjoy the idea of creating an extensive database that can be accessed from a single place. If this software is useful for you, please consider a donation to the author for his excellent work and also for keeping Data Crow free and clean!

Found this software useful? Please consider a donation to the author.